Assistant Depot Manager – JSADM

Job Description

Duties & Responsibilities :

Main job function

The Assistant Depot Manager undertakes responsibility for providing a key focus on assisting the Depot Manager in Depot management and ensuring credible information to facilitate accurate data for tactical decision-making.
Depot Fuel pump management:
Managing and controlling fuel drop-offs in the depot
Ensure regular inspections to vehicles and fuel stations.
Inspect equipment and plan repairs and maintenance in the Fuel Depot and Fuel Station with supplier.
Allocating and reconciling invoices to financial department.
Daily/Monthly sales report submission
Monitoring fuel consumption:
Review fuel consumption daily.
Rectify FMS anomalies.
Alert Operations of capturing errors.
Provide fuel consumption for debriefing process.
Recover fuel shortage costs as and when required.
Monitor Drivers consumption per trip to ensure that they meet the Fuel consumption targets.
Highlight Drivers with high fuel consumption and inform operations.
Investigate fuel shortages and initiate disciplinary process if required due to fuel Losses.
Develop action plans to deal with drivers with high fuel consumption (e.g. Bench drivers, issue Written Warnings or dismissal)
Debrief drivers with high consumptions to ensure that will change behaviors.
FMS Management Update fuel pricing timeously
Ensure that kilometers are accurate at Trip Closing. Ensure that fuel capture and dips are correct.
Management Liaise with finance to resolve queries.
Reconcile fuel entries not transferred to receipt.
Rectify orders not filled every week.
Daily reporting.
Planning shift schedules.
Standby on weekends to assist with: Respond to fuel requests Ensure fuel orders are actioned and approved Assist in resolving incidents/overloads/fines/load shifts etc.
Plan and implement Operations requirements if necessary

Criteria

Good communication and Co-operation skills
Strong negotiation skills
Detailed orientated (accuracy and quality orientation when working)
High levels of responsibility and accountability
Hard worker, with high levels of dedication
Energetic hands-on individual
Results-orientated and good time management skills.
Planning and Organizational
Ability to establish and maintain effective working relationships with suppliers, co-workers, and Managers.
Conflict management ability
Pro-active management style with initiative, dynamism, and assertive approach.

Desired Experience & Qualification :

Qualifications

Relevant educational qualifications and training

3-5 years, of relevant experience in managing the entire fuel process
Excellent knowledge of Microsoft Office products (word; excel; PowerPoint)

English – good level of the English language, both written and spoken

Package & Remuneration

R15 000 – R20 000