Office Manager

Job Description

Duties :

Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff)

· Oversee and control all aspects relating to building structures and furnishings

· Obtain quotations and manage agreements of all acquisitions,

· Co-ordinate and maintain the firm’s archiving system for easy accessibility

· Monitor and co-ordinate the firm’s database

· Maintain and control the service agreements with all suppliers and other agents

· Prepare the annual budget for the various companies

• · Oversee the preparation of daily cash flow and interpretation of cash movements
• · Ensure PAYE and VAT are processed and paid via EFiling
• · Ensure FICA requirements are met
• · Inform employees and directors of processes to be followed
• · Ensure all staff and directors are trained and aware of the FICA reporting requirements
• · Provide debtors age analysis for all entities every month
• · Administer all aspects of Greatsoft and maintenance of database

Requirements :

• · Grade 12
• · BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
• · Knowledge of accounting, auditing and taxation procedures,
• · Ability to read and understand financial statements,
• · Proficient in MS Office,
• · Greatsoft and Pastel Accounting experience preferred,