Payroll Supervisor

Job Description

Duties & Responsibilities:

Key performance areas:

Ensure conformity with all applicable laws and regulations, including minimum rates, taxation, and benefits administration.
Process monthly payrolls for certain entities for all contract types.
Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable.
Ensure that all controls are in place to process payroll, third-party, and associated payments effectively.
Ensure that all employees are paid appropriately in accordance with their contract type and payment dates.
Compute hours payable, including overtime, incentives and terminations.
Maintain effective payroll governance and ensure that all essential procedures are in place and followed.
Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated.
Prepare monthly payment schedules and payment requests.
Ensure that all payments are completed precisely and on schedule.
Ensure that all payroll records are filed and easily accessible to authorized personnel.
Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, length of service
Examine payroll reports before distributing them to stakeholders.
When requested, provide the HR and Recruitment departments with sample payslips.
Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed.
Prepare all documents and paperwork required for audits.
Communicate with service providers on any system or benefit-related complaints or questions.
Assist Junior Administrators and ensure that standards are reached through coaching, on-the-job training, and direction.
Resolve and reply in a timely manner to employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies.

Desired Experience & Qualification

The successful candidate must have:

Matric with a relevant qualification
At least 3 – 5 years relevant working experience in a similar role
Experience with a payroll size larger than 1 000 staff members
Working experience with Sage People 300 or SAP Payroll will be advantageous
Must be computer literate – (Word, Excel and Outlook)
Good understanding of employee tax and employee benefit fund administration
Knowledge of BCEA and other employment legislation
Must have a valid driver’s license with own reliable transport