Debtors Clerk

Job Description

Key Responsibilities:

Controlling Direct Debtor Accounts.
Keeping customers informed on account status.
Maintaining credit limits.
Liaise with Lombard Insurance – Maintaining Credit limits and opening new Accounts.
Collection of accounts due.
Sending off statements.
Forecasting of cash flow weekly.
Sending of new credit applications to potential customers.
Releasing of customer orders.
Handling of claims i.e. Shorts/Damages/Pricing/Claim backs/Rebates.
Processing of prepared Credit Notes/Debit Notes/Non-Stock Invoices.
Follow-up on outstanding claims/queries.
Coding of bank statements.
Doing reconciliations on outstanding accounts.
Sending of final demands.
Lodging claims for potential bad debts with CGIC / Lombard Insurance
Weekly Debtors Report with comments on credit limit availability and outstanding amounts.
Applying of all payments, credit notes and returns.
Maintaining EDI orders/claims/statements/payments for Shoprite/PnP Africa/Global Holding/Digistic
Place overdue accounts on hold.
Liaise with KAM’s regarding problem accounts.
Back-up for Cashbook Clerk when on leave or sick.
Assist on switchboard as per monthly roster.
Sending out statements, invoices, and pods.
Month end journals
Month end Reconciliation
Run aging for WBR every Monday.
Month-end Nonstock invoices.

Requirements/Qualification:

Excellent organizing abilities and problem-solving skills.
Deadline driven.
Must have good verbal communication ability.
Accuracy is very important.
Great attention to detail
Good with numbers and figures and an analytical acumen
Good understanding of accounting and financial reporting principles and practices
Advanced excel knowledge a must.
Grade 12 with at least 2 – 5 years experience.
ERP Experience (Great Plains is advantageous)