Human Resources Administrator

Job Description

Duties & Responsibilities :

Key performance areas:

Recruitment, Selection and On boarding:

Organise, plan, and conduct the full recruitment and on boarding process from start to finish for wage staff and seasonal workers.
Conduct probationary interviews and report on findings for supervisory positions.

Learning and Development

Responsible for planning, scheduling co-ordinating, recordkeeping and tracking compliance of all statutory training as per plan.
Assist with compiling annual training needs analysis for budget.
Report and log training needs identified from performance reviews per department.
Prepare WSP & ATR report for yearly submission.

HR System Administration & Reporting (HR Metrics)

Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinarians, expenses etc.
Ensure all administrative processes relating to employment, terminations, leave, IOD’s, EE, accounts, disciplinarians are accurately and timeously updated, processed in line with business practices.
Report any noncompliance to policies and procedures and remedies.
Maintenance of new and existing employee data on relevant HR information systems.
Employee terminations and liaising with third party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers’ compensation)
Coordinate welfare and ad-hoc transport requests for employees.
Administration of invoicing for external training providers.

Job Grading and Job Descriptions

Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a through a collaborative and pro-active approach.
Assist with scheduling and preparation of Job grading committee meetings.
Participate in job grading of positions where applicable.

Functions

Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).

Labour relations & Compliance

Advise supervisors, managers and employees on employee relations matters in line with HR policies and procedures.
Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business and policies.
Conduct site visits and arrange for stakeholders’ meetings to pro-actively identify business needs or issues requiring HR support, streamlining of processes to improve production efficiencies.
Assist with preparation and coordination of hearings/grievances proceedings.
Accurate and timeously recording of all cases on the relevant HR information systems.
Monitoring and reporting of whistle blowing mechanisms as per set schedule for action.
Build and maintain open consistent communication throughout all channels.
Ensure timeous and accurate capturing and submission of SAQ’s, SIZA, WSP, IOD and EE Reports.
Assist with preparation for SIZA and DOL audits.

Performance Management

Coordinate and capture performance scores of fortnightly employees for calculation of annual production bonuses.

Desired Experience & Qualification

The successful candidate must have:

Matric with a diploma in Human Resources or related fields
At least 1 -3 years relevant working experience in a similar position
Labour legislation knowledge with application in the Agricultural sector will be advantageous
Knowledge of Farmtrace and SAGE will be advantageous
Computer literate – (Word, Excel and Outlook)
Good written and communication skills with ability to speak in front of people
Able to work flexible hours when and if required
Ability to problem solve, analyse information or situations, with a pro-active approach
Reliable team player, serving team objectives with strong relationship building skills and a customer service approach
Must have a valid driver’s license and own reliable transport