Imports Controller I Pinetown

Job Description

Import Enquiries :

At the RFQ stage, advise FD of foreign currency requirements based on any potential orders. Upon order acceptance, re-confirm currency requirements for any pricing variations.
Obtain sign off on contracts from the Managing Director and send to supplier.
For accepted orders, obtain contracts from suppliers and confirm the accuracy thereof against order specifications, standard import terms and conditions etc.
Once pricing schedules are approved (per point 3 above), draft formal offer letter and send to supplier.
Obtain written approval from Sales Representatives for automotive order requirements and Managing Director approval for all general industry orders based on the pricing/costing schedules compiled.
Once quotes are received, compile pricing/costing schedules for all local/imported items.
Send out RFQ to import suppliers as per items supplied by planning manager, sales staff and/or as requested by authorized individuals.

import administration :

Liaise with import suppliers/clearing agent/transporters to ensure all import documentation is submitted timeously to all parties.
Liaise with transporters to ensure all cargo is collected from the port once offloaded.
Daily updating import shipping schedule with details of orders, shipping statuses.
Rebate Permits
Obtain all letters of support from relevant suppliers and prepare the rebate applications for review and approval by FD/Managing director.
Submit and obtain permits for all relevant items from DTIC
Import Payments
Save and distribute all swift confirmations to suppliers once payments are processed.
Load all import payments onto the online banking profile for review by the financial manager/director for payment.
Apply for APN numbers for all advance payments on the SARS e-filing website.
Prior to payment, confirm order has been received and goods have been GRV’d into the system.
Collate all import documentation, i.e. Invoice, bill of lading and clearing documentation and save to shared company folder.
EOI Queries
Submit all relevant documentation to bankers in respect of all advanced import payments.
Clearing Documentation Internal General Ledger allocations: Allocate all import invoices to the relevant import accounts and submit to the accounts department for payment. Preferred Trader Status
As the company representative obtain the relevant competencies required by customs for preferred trader status and ensure continued compliance with requirements and targets, to ensure that company maintains its preferred trader status with Customs and SARS.
Manage all aspects of the customs audit.

Other

Perform any other ad hoc duties as required by Management
Maintain compliance with all company policies and procedures, regulatory / legislative requirements to quality, environmental and health and safety
Data capturing and general administration as required
Assisting with audit requirements
Assisting with quarterly stock counts
Assisting with switchboard duties when required
Assisting with scheduling of meetings and/or other administrative requests for the Managing Director and Financial Director/Officer.
Must be able to work in an environment that comply to:
Basic conditions of Employment Act
ISO 14001
IATF 16949
ISO 9001
Occupational Health and Safety Act