Site Administrator – SSSA
Job Description
Duties & Responsibilities :
The main purpose of the role:
Oversee and ensure smooth and efficient daily operations of the farm stall, value-added facility, and Deodar site.
Key Performance Areas:
Process Requisitions, Purchase orders, and GRN.
Assist with PO and GL queries for some departments
Assist with F9 queries when needed.
Assist with CHEP account when needed.
Administrate and order stationery, groceries, truck seals, invoice paper, pay slip paper.
Coordinate and arrange traveling and car bookings.
Administrate meetings and refreshments.
General administration such as filling and capturing information.
Overall management of the Farm store: Ordering of stock, weekly stock counts.
Weekly and monthly stock takes – Warehouse DV and DW
Liaising with Ambassador, Giants Canning, Mohr Foods, and label suppliers
Ordering of PPE
Daily Banking and administration of Petty Cash
Recon of Credit card claims, expense claims, and cell phone claims on site
Debtors
Debtors’ reconciliation is accurately completed on time (1st week after calendar month end)
Short payments – claims – are resolved before the same month’s end.
Client claims are investigated & forwarded/resolved for authorization in the same month of deduction.
Accurate posting and allocating daily receipts to accounting systems before 10h00
Timely and effective collection of all debts and customer payments before close of financial month
Continuous contact: ie Call 1- have you received statement & do you need invoices Call 2 – will payment be made before month end & on terms.
Monthly reconciliation and action of overdue and chain store accounts
Daily run of aged analysis to alleviate bad and overdue debt.
Consideration/Assessment of suspended orders and timeous release or rejection
Continuous Statement forwarding to customers as required.
Desired Experience & Qualification :
Competencies:
Excellent interpersonal skills.
Results-driven person.
Good team player with the ability to work independently.
Good time management skills and ability to meet deadlines.
Must be able to prioritize work and work under pressure.
Sound record-keeping abilities.
Quality focus; determined to get things right the first time.
Good communication skills with numerical skills
Knowledge:
Grade 12
Knowledge of administrative and clerical procedures
Good knowledge of Debtors
2 Years’ experience in a similar position
Sound knowledge of MS Office and Syspro
Certificate in accounting/ bookkeeping/ administration
